Preparationof Tender document
- TENDER SCOPE OF WORKS
- DRAWINGS
- SPECIFICATIONS
- BILL(S) OF QUANTITIES
- CONDITIONS OF CONTRACT
- OTHER PROJECT REQUIREMENTS
- ANY OTHER RELEVANT INFORMATION
Invitation to tender, Clarifications
All bidders invited to participate
- Site visitto assess workingconditions / access / other likelyconstraints
- Pre-bid meetingto explain thescope and provide answers tobidders’Technical commercialdoubts.
- Additional information/Clarifications provided to bidders to Facilitate proper pricing
- Tender submission opening
Bids Evaluation
- Check whether submission isCompleteAll required informationFilled in
- Discrepancies in rates betweenNumeric & word
- Corrections
- Totaling errors
- Discussions / clarifications to ensurewhether bidders have correctlyunderstood contract requirements
- Negotiations onhigh / low rates
- Other terms & conditions proposed bybidder
contract engrossment
- Letter of intent (LOI) / letter ofaward or acceptance (LOA)To be issued by designated authorityTo communicate clear acceptance ofoffer and any other changed termsArrived at during negotiations
- preparing the final agreed form of a contract and its schedules and appendices so that it can be executed.